Fixed costs, opening days and your monthly budget

Where do I set up my fixed costs?

Under P&L management → Dashboard, with the «Fixed costs» button. It opens the «Fixed costs, opening days & tax» panel, which brings together the three things P&L management needs to know about your business just once: what you pay every month come what may, which days you open, and what tax your sales carry. P&L management is on the Pro plan; compare plans at miselup.pro/en/pricing.

How do I add a monthly fixed cost?

In the «Add fixed cost» section of that same panel:

1. Pick the block it belongs to (for example, «Staff» for a payroll line or «Overheads» for the rent).
2. Type the «Cost name» and, if it is a payroll line, the «Role (optional)».
3. Enter the «Monthly amount», excluding tax, and press the + button.

Saved fixed costs are listed grouped by block under «Monthly fixed costs», with the monthly total in the header. To remove one, use its bin icon and confirm.

How does Miselup spread fixed costs across the days?

With the «Days the business is open»: the seven M T W T F S S buttons in that same panel. «Fixed costs are spread (prorated) across the days you open», and the maths is straightforward: daily cost = monthly amount ÷ open days that month. Closed days carry 0 and don’t dilute the cost; in the «Monthly matrix» they show up marked as «Closed».

In the month detail, those prorated lines carry the «fixed» tag. They aren’t stored day by day: they are computed on read, so if you change your opening days or an amount, the whole month recalculates on its own.

What is the default tax on sales for?

The «Default tax on sales (%)» field is the fallback P&L management uses to turn your gross sales into net sales when a day doesn’t bring its own rate. You —or your accountant— set it: it accepts a percentage between 0 and 100, and Miselup applies no tax rule of its own. Leave it empty and the P&L counts gross as net.

How do I set the month’s budget?

With the «Budget» button on the P&L management bar, which opens «Monthly budget»:

1. Enter the month’s «Sales target (net)».
2. Under «Budget by block», type the amount you are allocating to each expense block and flag it as «Variable» or «Fixed».
3. Write a «Note (optional)» if you want to leave the reasoning behind it.
4. Check the «Budgeted spend» and the «Projected profit» (sales target minus budgeted spend) at the bottom.
5. Press «Save».

If the month has no budget yet, Miselup prefills it and tells you so: «Copied from last month — adjust and save» or «Prefilled from your settings — adjust and save».

What is the difference between «Variable» and «Fixed» in the budget?

«Variable = scales with sales (purchases/food). Fixed = doesn’t». That flag is what defines your break-even point: Miselup divides fixed spend by your contribution margin to work out the «Budget break-even», that is, the net sales you need to cover the month’s budget. By default, «Suppliers (food & drink)» and «Other suppliers» come in as variable and every other block as fixed.

Once saved, the «Monthly budget» card compares actual against budget block by block, with the variance in red when you overshoot. With no budget set you will see «Where the money goes» in its place.

Known limits

• Fixed costs have no validity dates: the ones you have today also apply to the earlier months you look at, so if the rent changed, past months will carry today’s amount.
• The budget warns you about its own bias: «“Real” spend counts fixed costs for the whole month (prorated) but variable only up to today; mid-month, variable shows below budget».
• For the dashboard’s break-even point, everything logged under «Suppliers (food & drink)» and «Other suppliers» counts as a variable cost, even if you created it as a fixed cost.
• You have to leave at least one opening day ticked: with none, the button that saves the days is disabled. The «Days the business is open» and the «Default tax on sales» can only be changed by the account owner and its admins.