Allergen Guide for Menus: Free Template & Compliance Tips
A practical resource for hospitality professionals in Spain to meet EU Regulation 1169/2011 requirements and protect guests with food allergies.
Download the free template
1 .xlsx file · 2 sheets: Allergen menu (dishes × 14 EU allergens) and a guided cover · 9 KB
The template helps today; with Miselup allergens are declared automatically on every spec sheet. Start free
The real product, not a mockup
A tour of Miselup: from the catalogue and food-cost to HACCP control and traceability. Tap any screenshot to enlarge and read it.
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Your kitchen at a glance
A dashboard with your activity, costs and alerts in one screen.
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Ingredient catalogue
1,200+ ingredients with cost, units and allergens.
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Ingredient sheet
Price per unit, allergens, conversions and supplier.
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Sub-recipes
Nested sub-recipes that recost themselves when a price changes.
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Final dishes
Your menu dishes and drinks, ready to be costed.
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Food-cost to the cent
Cost, waste and margin of the dish in real time.
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Export to professional PDF
Technical sheet and food-cost ready to print or send.
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Techniques
Your library of techniques, with photos and steps.
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Equipment & tableware
Your kitchen's tools and equipment inventory.
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Temperature control
Paperless fridge & equipment logs, with alerts.
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Expiry & FEFO rotation
Lots ordered by expiry: first to expire, first out.
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Lot traceability
From a lot, see its origin and which dishes used it, in one click.
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Allergen labels
Lot label with expiry and allergens, ready to print.
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HACCP report
The full history, ready for the health inspection.
An allergen menu is a detailed breakdown of the 14 mandatory declarable allergens—such as gluten, crustaceans, eggs, fish, peanuts, soy, milk, nuts, celery, mustard, sesame, sulphites, lupin and molluscs—present in each dish you serve. Under Regulation (EU) No 1169/2011, transposed in Spain by Royal Decree 126/2015, any hospitality business offering non-prepacked food must provide this information to customers. It's not optional: failing to declare allergens can lead to fines ranging from €5,000 to €600,000 and even temporary closure of your establishment. Beyond legal compliance, a clear allergen menu builds trust and protects your guests' health.
Our free downloadable allergen menu chart template for Excel gives you a ready-to-use matrix of dishes × 14 allergens. Simply list your menu items and mark the allergens present. However, as a static file, it requires manual updates each time a recipe or ingredient changes, which can lead to errors and compliance risks. Miselup solves this: when you build each dish's spec sheet in our software, allergens are declared automatically from the ingredients. Any change to a recipe instantly updates your allergen menu, ensuring it's always accurate and compliant—no manual rework needed.
How to build your allergen menu in 3 steps
List all your dishes and ingredients
Start by cataloguing every dish on your menu and its exact ingredients, including sub-ingredients and processing aids, to identify which of the 14 allergens are present.
Map allergens to each dish
Use our Excel template or Miselup to create a clear matrix that shows which allergens appear in each dish, making it easy for staff and customers to understand.
Keep it updated and accessible
Ensure the allergen menu is always current—update it whenever a recipe changes—and provide it via a physical copy or QR code, as required by Spanish law.
The keys to a compliant allergen menu
The 14 mandatory allergens
Your menu must clearly declare the presence of cereals containing gluten, crustaceans, eggs, fish, peanuts, soybeans, milk, tree nuts, celery, mustard, sesame seeds, sulphur dioxide and sulphites, lupin, and molluscs in each dish.
Cross-contamination
Implement strict kitchen protocols to prevent accidental allergen transfer, and clearly communicate any risk of cross-contamination on your allergen menu.
Physical or QR support
Spanish regulations allow you to provide allergen information on a printed menu, a separate sheet, or digitally via a QR code—as long as it's easily accessible to all customers.
Staff training
Train your team to accurately answer allergen-related questions and understand the importance of the allergen menu to avoid serious incidents and penalties.
Frequently asked questions
Allergen Guide for Menus: Free Template & Compliance Tips
Is an allergen menu mandatory in a restaurant?
What are the penalties for not declaring allergens?
Is a QR code enough for the allergen menu?
How do you avoid allergen cross-contamination?
Does Miselup declare allergens automatically?
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